{"id":2618,"date":"2021-02-12T19:08:23","date_gmt":"2021-02-12T19:08:23","guid":{"rendered":"https:\/\/quicktransportsolutions.com\/blog\/?p=2618"},"modified":"2021-02-12T19:08:24","modified_gmt":"2021-02-12T19:08:24","slug":"how-to-best-manage-eld-compliance-part-i","status":"publish","type":"post","link":"https:\/\/quicktransportsolutions.com\/blog\/how-to-best-manage-eld-compliance-part-i\/","title":{"rendered":"How to Best Manage ELD Compliance: Part I"},"content":{"rendered":"\n<p>Welcome to Part I of our two-Part series looking at ELD compliance best practices. In this latest QuickTSI Blog deep dive, we will look at the ELD mandate itself and best practices for using ELDs across a wide array of fleet types and sizes. In Part II, we will take you deep into the technology and discuss the characteristics to look for in an ELD solution.<\/p>\n\n\n\n<p class=\"has-text-align-center\">  [wp_ad_camp_2] <\/p>\n\n\n\n<p><\/p>\n\n\n\n<p>Electronic Logging Devices (ELDs) have thrust telematics\ninto the limelight thanks to a federally mandated adoption by US motor carriers\nand truck drivers, and soon by Canadian carriers as well. While owner-operators\nand many fleets, especially smaller ones, at first resisted implementation of\nmandated ELDs, smart carriers and fleet owners have dialed in the technology\nand now leverage their investment in these devices to create considerable new\nvalue. There is a learning curve, but once these systems are in place it is not\nlong before even stubborn fleets see the benefits. <\/p>\n\n\n\n<p><strong>A Brief History of the ELD<\/strong><\/p>\n\n\n\n<p>The rise of the ELD was precipitated by an ongoing argument\nsurrounding a ubiquitous term every trucking company is familiar with: Hours of\nService. Hours of service has always been a thorn in the side of both\nregulators and trucking companies and the ELD mandate was meant to address\npaper log issues and other documentation issues related to old hours of service\nregulations. This is where the MAP-21 Act came in.<\/p>\n\n\n\n<p>In the <a href=\"https:\/\/www.fmcsa.dot.gov\/mission\/policy\/map-21-moving-ahead-progress-21st-century-act\">MAP-21\nAct<\/a>, the US Congress mandated adoption of ELDs with the aim of improving\nsafety and recordkeeping efficiency. The idea at the time was that compared to\nthe traditional paper logs, which had falsification and other problems, electronic\nlogging of the actual hours a truck is driven will improve compliance with HOS\n(hours of service) rules and reduce the administrative burden of paper\nrecordkeeping.<\/p>\n\n\n\n<p>While the road was windy, full adoption is here. Here is how\nthe timeline played out:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>The Federal Motor Carrier Safety Administration\n(FMCSA) issued the final ELD rule on December 16, 2015. It requires that all\ninterstate motor carriers ensure their rigs are equipped with an approved\nelectronic logging device. <\/li><li>As of December 18, 2017, tractors can no longer\nuse paper logs or logging software, but must use an ELD (or an AOBRD installed\nprior to 12\/18\/17). <\/li><li>As of December 18, 2019, all AOBRDs are no longer\nallowed; only approved ELDs can be used.<\/li><\/ul>\n\n\n\n<p>The next question is, what constitutes an approved ELD?<\/p>\n\n\n\n<p><strong>FMCSA ELD Guidelines<\/strong><\/p>\n\n\n\n<p>The FMCSA has provided specific guidelines on what constitutes an approved ELD. First, the ELD must record the vehicle\u2019s location at least once an hour. They must also be able to transmit a Record of Duty Status (ROD) using either telematics or a local format, whether Bluetooth or USB. ELDs must also be mutable while a truck driver is sleeping in a berth. <\/p>\n\n\n\n<p class=\"has-text-align-center\">   [wp_ad_camp_2]  <\/p>\n\n\n\n<p><\/p>\n\n\n\n<p>Per the regulations, if an ELD malfunctions, it must be\nrepaired within eight days and truck drivers must immediately reconstruct on a\npaper log the last seven days of driving, unless that data can still be\nretrieved or was already sent. Truck drivers must also be allowed to make edits\nor annotations to records, but the original records must always remain.\nFinally, it is up to the ELD OEM themselves to ensure their devices are tested\nand meet FMCSA standards. <\/p>\n\n\n\n<p><strong>Canadian ELD Guidelines<\/strong><\/p>\n\n\n\n<p>North American transport includes every country in North\nAmerica. Consider that almost $700 billion per year of transport occurs across\nthe U.S.-Canadian border; what goes on in the Canadian transport sector very\nmuch matters. And in this case, Canadian truck drivers will soon be under\nsimilar guidelines as U.S. trucking companies. <\/p>\n\n\n\n<p>Our friends to the north will have to adhere to an ELD\nmandate of their own come June 12, 2021. Their rule was first proposed December\nof 2017 and the final rule was published on June 13, 2019. Over that time, it\nhas since gone through its own Canadian-style vetting process. <\/p>\n\n\n\n<p>The rule requires Canadian motor carriers to implement ELDs\nby June 12, 2021. Unlike the grace periods provided in the United States, there\nis no additional transitional period for drivers and vehicles already using\nERDs, as there was in the 2017 draft rule. Commercial motor vehicles with\nexisting AOBRD\/ERD devices must meet the same 2021 deadline as those currently\nusing paper logs.<\/p>\n\n\n\n<p>There are some key differences between the U.S. and Canadian\nELD rules. Canada, for instance, has not yet developed a central system for\ninspectors to use at roadside checks like the eRODS system used by inspectors\nand troopers in the U.S. Canadian ELDs will also need to allow truck drivers to\nswitch between HOS rulesets depending on which province or even country they\nare operating in. <\/p>\n\n\n\n<p>Canadians also take ELD regulations a step further. While\nU.S. ELD vendors can self-certify, ELDs used on Canadian roads must go through\nan independent verification process. Trucking companies will also not be\nrequired to capture VIN information in their ELD. <\/p>\n\n\n\n<p><strong>A Beginner\u2019s Look at Best Practices<\/strong><\/p>\n\n\n\n<p>Motor carriers in the United States have now had plenty of\ntime to use ELDs and figure out their ins and outs. Based on the experience\nto-date of US carriers and fleets, there are a number of best practices that\ncan be applied to ensure a smoother transition, minimize disruption and\ncapacity loss, and maximum benefits from ELD adoption.<\/p>\n\n\n\n<p>The first thing a fleet manager must do is ensure they lay\nout a clear plan for how the fleet will operate the ELDs they plan on investing\nin. From the fleet manager down through operations, customer service,\ntechnicians, and even back office and IT staff, the use of an ELD touches all\ndepartments. Management must form goals, strategy, timelines, metrics, KPIs,\ntargets, and have clear processes in place surrounding all of them. <\/p>\n\n\n\n<p>Company policies and procedures must be fashioned to include\ntelematics and ELD compliance terminology and practices, such as the process\nfor logging a truck driver\u2019s status, during inspections, maintenance, and other\nactionables related to the functioning of their rig. <\/p>\n\n\n\n<p>The policies should clearly indicate how the ELD data will\nbe used and what it must not be used for. Harassment using ELD data is\nforbidden by law and antiharassment policies should be clearly laid out.\nPolicies requiring compliance and forbidding driving violations should be\nunambiguously spelled out, along with consequences for non-compliance.<\/p>\n\n\n\n<p><strong>Communication is Key<\/strong><\/p>\n\n\n\n<p>Trucking companies need to make sure their frontline truck\ndrivers feel comfortable bringing concerns to management. They need to have a\nconfidential whistleblower mechanism to use if the policy is not being followed\nby management. <\/p>\n\n\n\n<p>Communications and dialog with truck drivers and operations\nshould begin well before implementation and continue, often, to keep reminding\ndrivers and others of the goals and benefits of the new ELD program. In many\ncases, the vendor you work with will send in representatives you can use to\nhelp get your staff up-to-speed on implementation. <\/p>\n\n\n\n<p>Finally, make sure you provide a mechanism for truck drivers\nto express their concerns and grievances privately. This helps fleet managers\nfind out where some extra care (and possibly adjustments) are needed within the\nnew adoption timeline or implementation program. <\/p>\n\n\n\n<p>One thing you need to consider is that all of this takes time. Starting with organizing the steering committee, setting vision and goals, setting up training programs, evaluating and selecting devices, apps, and software, acquiring, implementing and testing; there is a lot to consider!<\/p>\n\n\n\n<p class=\"has-text-align-center\">   [wp_ad_camp_2]  <\/p>\n\n\n\n<p><\/p>\n\n\n\n<p>Do you want to be that trucking company that waits until the\nlast second and find your competition is leaving you in the dust? Fleets that\nwait until just before the deadline will have to skimp on all of these and will\npay the price. Furthermore, the benefits that can be had from value realization\ncan measurably outweigh the cost of the program. It makes sense to realize\nthese benefits sooner rather than later.<\/p>\n\n\n\n<p>Next, in Part II, we are going to dig deeper into ELD\nselection and how to craft the right policies once you have made your pick. It\nisn\u2019t easy to adopt a new technology across your trucking company, no matter\nthe size. Fortunately, there are resources out there to help. Join us in Part\nII as we take a closer look at them. <\/p>\n","protected":false},"excerpt":{"rendered":"<p>Welcome to Part I of our two-Part series looking at ELD compliance best practices. In this latest QuickTSI Blog deep dive, we will look at the ELD mandate itself and best practices for using ELDs across a wide array of fleet types and sizes. In Part II, we will take you deep into the technology &#8230; <a title=\"How to Best Manage ELD Compliance: Part I\" class=\"read-more\" href=\"https:\/\/quicktransportsolutions.com\/blog\/how-to-best-manage-eld-compliance-part-i\/\">Read more<span class=\"screen-reader-text\">How to Best Manage ELD Compliance: Part I<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-2618","post","type-post","status-publish","format-standard","hentry","category-trucking"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v18.4.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Best Manage ELD Compliance: Part I - Quick Transport Solutions Trucking Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/quicktransportsolutions.com\/blog\/how-to-best-manage-eld-compliance-part-i\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Best Manage ELD Compliance: Part I - Quick Transport Solutions Trucking Blog\" \/>\n<meta property=\"og:description\" content=\"Welcome to Part I of our two-Part series looking at ELD compliance best practices. 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